hire a project manager

Need to Hire a Project Manager? Everything You Need to Know

Managing projects while running a business is a difficult balancing act. If you need to hire a project manager, here is everything you need to know.

Sometimes stuff just needs to get done without the CEO/owner being involved.

Without proper planning, organization, and administration, it can be challenging to stay on top of the many moving pieces of a project.

Once you reach this point, a reliable PM is needed for your business.

Despite the importance of PMs, their function is often misunderstood or overlooked.

The majority of businesses wait too long to seek out a project manager, because they believe it isn’t necessary until it becomes absolutely crucial.

How can a startup (or expanding) company prevent this blunder?

Chaos just grows worse the longer you wait, eating away at your ability to make money and increase production. However, particularly for startups and small organizations, finding someone too soon can be a resource drain which threatens profitability.

Vision is required to know when, why, and how to recruit project managers.

However, there are guideposts along the way that can help you define your vision and make the appropriate choice. In short, why hire a project manager? 


The Duties of a Project Manager 

hire a project manager

The major responsibility of a project manager is to organize and plan projects, delegate tasks to the appropriate team members, and lead the group to a timely and successful conclusion. The PM is also responsible for planning, purchasing, and resolving issues as they arise.

And yeah, they will for sure arise.

A Project Manager’s job is to keep an eye on everything from beginning to end.

They collaborate closely with the project’s stakeholders, team members, and other departments to keep things on track.

Though essential for some groups and companies, this feature is optional for others. For instance, a small team or company with a steady flow of “easy work” may not perceive the need for a full-time project manager. 

Frameworks for PM 

Different project management models may improve the efficiency with which your business operates.

Certain management styles sometimes work better than others, depending on factors like the nature of the business, the size of the organization, or even the personalities of the people in charge.

Years ago, project managers might have learned these frameworks on the job, but today, many universities and colleges offer degrees in project management and provide training in at least one framework as part of their curriculum. 

Agile, Scrum, and Kanban are three of the most popular project management frameworks.

Agile is a new method of managing organizations that is gaining popularity quickly, notably in the IT industry and among new businesses. It’s a catch-all term for the many different kinds of project management that emphasize adaptability. 

Criteria for Selecting a PM 

PMs need to be able to take on large tasks and break them down into more manageable pieces. This can only be achieved by having an in-depth familiarity with the goals and responsibilities of each department (designers, developers, quality assurance testers, etc.). 

Detailed instructions for each assignment are also required.

Every hardworking PM needs expert communication skills.

Writing clear and accessible project descriptions is also essential.

If your team is acting as a supplier for a group of clients, then effective communication is absolutely vital. The project manager’s responsibilities may expand to include engaging with clients, presenting findings, and responding to concerns. Hence it is essential to hire a project manager. 


Benefits of Hiring a Project Manager

Project managers that possess these qualities are invaluable to any business.

They might be invaluable to a company because of the vitality they provide. Those with years of experience have impressive resumes and a track record of success with challenging projects. 

The Value of a Project Manager to Your Organization 

PMs can help with virtually anything. If you’re still on the fence about whether or not you should hire a project manager, consider the following: 

Pay special attention to costs and timelines in a way that others don’t. 

Enhanced Productivity 

Hiring a project manager can help your business run more smoothly by guaranteeing that all projects are finished on schedule and within the allotted budget. They can pinpoint inefficiencies in procedures, places where resources could be better utilized, and responsibilities that could be divided up more sensibly. This has the potential to expedite the completion of projects, boost productivity, and cut expenses. 

Relieve the founders and executives of day-to-day administrative tasks.

Improved Interaction 

A PM’s ability to facilitate open lines of communication among the project’s many constituencies is crucial to its success. Everyone on the team, management, customers, and suppliers.

A PM’s ability to keep everyone informed of progress toward goals, schedule changes, and problems depends on his or her ability to open and maintain effective channels of communication. 

Get your top performing, talented employees out of data entry and other mundane chores. 

Efficiency Gains 

A project manager can make sure that all team members are pulling in the same direction by giving them specific tasks to complete. They’re able to lead by example and lend a helping hand to colleagues to boost productivity. Productivity, output quality, and team morale can all improve as a result. 

Improved Risk Management

Aiming to lessen the dangers your organization faces is always a good idea. 

There are always potential problems that can arise during a project, including setbacks in time, money, and quality.

By creating a risk management plan and keeping tight tabs on the project, a project manager may assist in detecting and ideally, jumping in front of problems before they even arise.

As a result, projects are more likely to be finished on time and under budget, and the likelihood of issues is decreased. 

Communicate with clients and consumers, updating them on the status (or lack thereof). 

Improved Quality Assurance 

A PM’s ability to guarantee that all work is performed at the expected standard is dependent on the efficacy of their quality control strategy. They are able to set and make sure everyone on the team is aware of quality standards. This can reduce the likelihood of time-consuming and money-sucking missteps. 

Be more effective at vertical communication than junior stakeholders and individual contributors. 

Improved Interaction 

A project manager’s ability to facilitate open lines of communication among the project’s many constituencies is crucial to its success.

Everyone on the team, management, customers, and suppliers. A PM’s ability to keep everyone informed of progress toward goals, schedule changes, and problems depends on his or her ability to open and maintain effective channels of communication. 

Maximized Happiness of the End User 

A project manager’s contribution to customer satisfaction rises when projects are completed on time, within budget, and up to standards. This may result in future sales, satisfied customers, and a stellar reputation in the field. 

That’s just the beginning, too.

Tasks are streamlined, unnecessary repetition is eliminated, and bottlenecks are eliminated thanks to the efforts of the project manager, all of which contribute to maximizing efficiency and saving costs.

Regardless of the specific duties that a project manager in your industry might perform, it’s in your best interest to choose someone who can help you solve challenges and identify new chances for growth. 

To What Extent Should You Consider Experience When Selecting A Project Manager?

You should not rush into hiring a project manager because this person can affect the future of your business.

If you follow these guidelines, you’ll have a better chance of hiring a competent PM.

Think about what exactly you require in a PM. Both the experience and education level of prospective project managers can vary greatly. Document your expectations for the new project manager when they have been outlined. 

Remember the necessities:

  • In what ways do we have issues that need fixing?
  • Does this position need communication across departments?
  • Is there interaction with customers required?
  • What is more important—a highly specialized skill set or a wide range of experiences?
  • Before posting open positions, make sure the job descriptions are complete.
  • In the case of project management, one’s actual work history should be given more weight than any academic credentials. 

Project Manager Job Description

Create an engaging job description by adapting your findings from step one.

Provide as much detail as possible: No construction project manager or oil and gas specialist worth their salt is going to want to work for your design firm.

An excellent PM in the agency world may not be a good fit for software or tech industries.

Given the breadth of the term “Project Manager,” it’s important to specify the role as much as possible in order to attract qualified applicants. 

Provide a detailed description of the position online, covering everything from required skills and experience to preferred academic background and professional affiliations. It’s more efficient to avoid misunderstandings about compensation up front, either in the job posting or during the interview. 

The first step in almost any recruitment process is a phone interview designed to gauge communication skills. Inquire about their approach to management and what they enjoy and dislike about working there. 

First Contact:

Conduct a series of interviews through phone or video chat, focusing on the candidate’s communication, leadership, and social/emotional abilities. Investigate the candidates’ familiarity with and preference for specific project management approaches. 

During The Interview:

You should evaluate the candidate’s personality and interpersonal skills. Give potential projects a budget and have them show you how they manage money. 

Final Interviews:

If at all possible, have your top prospects come in for in-person interviews.

Ask well-prepared questions that dig into the candidate’s background, work, and leadership philosophy, and experience. The best way to assess a candidate’s abilities is to have them demonstrate or explain how they would have handled a real-world assignment. 

The ability to see a project through to the end, including doing necessary follow-up actions, is crucial. You should hold off judgment until you know which candidates will follow up and how. This demonstrates their diligence and commitment as a manager.


In-House Project Managers vs Freelancers 

Having a full-time project manager on staff isn’t always a viable option.

Hiring a project manager, even on a part-time basis, can be expensive. Investing in a competent project manager is widely seen as worthwhile because it boosts efficiency, productivity, and profitability.

A freelance PM is an option if you are unsure that you need a PM, are unsure of how to use a PM, or lack the resources to hire a full-time project manager. 

Who Needs a Project Manager, and When

When your team size reaches 10, it’s usually time to bring in a project manager. A project manager can start adding value and setting you up for expansion even if they are underutilized. 

Between 10 and 20 people, or when a company starts to retain clients or land larger customers, is when most businesses start seeking a project manager. The inefficiency and overburdening of these businesses have persisted far longer than they should have. 

It may seem dangerous or expensive to hire a project manager before you know you need one, but doing so allows you to begin integrating one early enough that everyone is prepared for the next level when it arrives. 

Closing Thoughts

Hiring a capable project manager can greatly increase the likelihood of a project’s success within your business. They can improve both your company’s bottom line and the morale of your employees. 

In conclusion, employing a project manager can greatly benefit your company in many ways, including increased effectiveness, enhanced communication, higher quality, lower risk, more productivity, and a growth-oriented mindset. While employing a project manager may incur some expenses, skipping this step can result in even greater losses.

If you follow the advice in this article, you’ll be able to hire a capable project manager for your company and enjoy the many rewards associated with doing so.

Otherwise, please don’t hesitate talking to the HireUA team to provide you with the best yet optimal solution, finding not only the best PM on the market but the one matching the very need of your organization. 

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About The Author

Yuriy Byron

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