HIRE A REMOTE CHIEF OF STAFF
Hire a Chief of Staff From $3,000/Month
A remote Chief of Staff who turns the founder’s priorities into plans, runs the meeting rhythm, chases every open loop and keeps the team moving.
Pablo Milandu · Vintascale · Hired an Executive Assistant who built SOPs and a project management hub unprompted, about $60K a year saved · Read the full story →
1,100+Placements made
40+Countries we recruit from
40+Roles we fill
Leadership & Operations Hires
Hires Who Took Over the Founder’s Second Job.
$578K
A year saved vs. New York
Elayne
Elayne had tried other international providers. It made 5 hires through HireUA, including a Developer, an Operations Manager and a Motion Designer.
EA → Ops
Promoted into leadership
The Birdhouse
Sophia joined The Birdhouse as an Appointment Setter. She now runs operations, client success and onboarding as the business reached seven figures.
$1.3M → $10.2M
Revenue in 19 months
LIFT Enrichment
Eric hired an Operations Manager through HireUA in 2022, who, in Eric’s words, runs his entire operations department.
The Problem
The Founder Is the Bottleneck.
Every decision, follow-up and fire goes through one person. Hire someone who carries the operating load so you can lead.
01
Everything Waits on You
Projects stall because nobody else can make the call or chase the answer.
02
Meetings Without Outcomes
Weekly meetings repeat the same topics because nobody tracks decisions and owners.
03
Priorities Drift
The quarterly plan is forgotten by week three.
The Role
What a Strong Chief of Staff Owns
The operating rhythm of the business.
01
Priorities & Planning
Quarterly goals turned into owners, milestones and weekly check-ins.
02
Meeting Rhythm
Agendas, notes, decisions and follow-up for leadership meetings.
03
Cross-Team Projects
Special projects and launches run from kickoff to done.
04
Dashboards
KPIs and reports pulled together for the founder every week.
05
Hiring & Onboarding
Job specs, interview logistics and onboarding for new hires.
06
SOPs & Systems
Processes documented and tools set up so the business runs without heroics.
More Client Stories
Executive, Operations and Project Hires.
Tom Heideman
Executive Assistant
“Everything was super smooth. It almost felt too easy compared with going through pools and pools of candidates.”
Noah Kain
Executive Assistant
“The process was seamless. The turnaround time was really quick.”
Jordan Nelson
First hire ever
15 hours saved per week
Dakota Robertson
Virtual Assistant
“I show her stuff once and she’s just on the ball. She can pick things up for herself. You don’t have to hand-hold her.”
Kenan Clark
3 hires
“100%. Especially for service-based businesses that operate online.”
Matias Pirelli
Project Manager
“You got the job done that they couldn’t do in 4 months. You did it in 2 weeks.”
Don
Project Manager
“If you’re looking for really good talent at a fair price, you’ll be pleasantly surprised by the quality HireUA can provide.”
Tim Carden
Project Manager
“She slotted in perfectly. Within the first week, she was doing everything.”
Brad Smith
Project Manager
“Far faster than I’ve ever gotten even one candidate from a US side — let alone five.”
Support Pets
Designer, EA and QA Analyst
$150K+ saved per year
“Used HireUA to hire my first employees for my company and they were absolutely fantastic. Helped pave the way for how I operate the business now. If you’re looking for extremely talented overseas employees, dont hesitate to reach of to HireUA. They make the process extremely simple and easy. They literally handle everything from sourcing, interview screening, managing, etc”
“HireUA has been a pleasure to work with. Less than a week in and I had multiple interviews lined up with some really solid candidates. Any issues that came up during the process were solved immediately by their team, allowing me to keep my focus on the business.”
Candidates like these
Recently Presented Chiefs of Staff
Ukraine
Yulia N.
Chief of Staff
8 years experience
$3,650/month
Argentina
Camila A.
Chief of Staff
11 years experience
$3,650/month
South Africa
Karabo D.
Chief of Staff
12 years experience
$3,350/month
Profiles representative of recently placed and presented candidates. Names and photos have been anonymized to protect the privacy of our clients and candidates.Names and photos anonymized for privacy.
How We Screen
Judgment, Not Just Organization.
A Chief of Staff makes calls on your behalf. We test for that.
01
Define the Seat
Operations, strategy or executive support? Which teams will they work with?
02
Walk Through a Project
Ask them to explain a project they ran across teams, and where it nearly failed.
03
Give a Prioritization Case
Hand them a messy week of requests. What do they do first, and what do they push back on?
04
Test Communication
Ask for a one-page weekly update for a founder. Clarity is the job.
Where We Recruit
Great Chiefs of Staff Aren’t Limited to One Market.
We start with your business and your hours, then pick the market.
01
Eastern Europe
Strong pool for senior operations and project leadership, with good overlap for European and US East Coast founders.
02
Latin America
We’ve placed people from 14 Latin American countries, including Mexico, Colombia, Brazil and Argentina. Strong US time-zone overlap for client-facing, creative and sales roles.
03
The Philippines
Deep remote-work experience. Strong value for support, admin and repeatable production work where reliability and consistency matter.
04
South Africa
Excellent English and strong customer-facing talent, with natural overlap into the European workday and the US East Coast morning.
05
Middle East
Specialists and cross-functional talent, including Lebanon, Egypt and Turkey, when the role calls for it.
There’s no best country to hire from. There’s a best market for the job: experience, communication, working hours and pay decide where we search.
Chief of Staff Salaries
What Does a Chief of Staff Cost?
Typical full-time monthly pay for the person you hire, from our 2026 Pricing Guide. That’s their pay, not HireUA’s fee.
| Role | Monthly pay | Guide |
|---|---|---|
| Chief of Staff | $3,000 to $4,000 | Pricing Guide → |
| Executive Assistant | $1,500 to $3,500 | Executive Assistant guide → |
| Operations Manager | $2,500 to $3,500 | Operations Manager guide → |
| Project Manager | $2,500 to $3,500 | Project Manager guide → |
Candidates like these
Meet a Recently Presented Chief of Staff
Chief of Staff who grew from executive support into running the CEO’s operating rhythm. Keeps priorities, projects and people moving so the founder can focus on the work only they can do.
Experience
Chief of Staff to the CEO
2022–nowUS SaaS startup, 40 staff
- Runs the weekly leadership meeting, OKR tracking and follow-ups
- Coordinates hiring loops and new-hire onboarding
Executive Assistant to the Founders
2019–2022UK eCommerce brand, 15 staff
- Managed calendars, inboxes and supplier communication for two founders
- Moved the team’s SOPs and task tracking into Notion
Office Administrator
2017–2019Ukrainian logistics company, 120 staff
- Coordinated schedules, vendors and onboarding for a busy office
Skills & tools
Get the 2026 hiring guide
Roles, typical pay ranges and the best regions to hire from, all in one free PDF.
Process
From Open Seat to Qualified Candidates
01
Tell Us About the Seat
What the chief of staff owns, the tools you run, the hours you need and how you’ll measure it. Not sure which role? We’ll help you figure it out.
02
We Define the Search
We write the requirements from the actual work, then choose the talent markets that fit the role.
03
Meet Qualified Candidates
We source and screen candidates and present qualified professionals within 5 days of kickoff.
04
Choose Your Hire
You interview the finalists and decide who joins your team. Total hiring time depends on how fast you interview and decide.
Industries
Industries We Hire Chiefs of Staff For
Ready when you are
Meet vetted Chiefs of Staff in 5 days.
Book a call, tell us what keeps landing on your desk, and we’ll show you vetted candidates within 5 days of kickoff.
Vetted candidates · Monthly Hire or Direct Hire
Questions
Chief of Staff Hiring FAQs
How much does it cost to hire a Chief of Staff?
Our 2026 Pricing Guide puts full-time remote Chiefs of Staff at $3,000–$4,000 a month. That’s the person’s pay, not HireUA’s fee.
Chief of Staff or Executive Assistant?
An Executive Assistant manages the founder’s calendar, inbox and admin. A Chief of Staff manages priorities, projects and the operating rhythm. Many grow from one into the other.
Chief of Staff or Operations Manager?
An Operations Manager owns processes and day-to-day delivery. A Chief of Staff works across the whole business on the founder’s priorities.
Can a Chief of Staff work remotely?
Yes. Most of the job is planning, follow-up and communication, which works well remotely with strong overlap hours.
How quickly can I interview candidates?
Qualified candidates are presented within 5 days of kickoff. Total time to hire depends on how quickly you interview and decide.
How does HireUA charge?
Monthly Hire includes HireUA administering and paying the hire. Direct Hire costs 15% of annual salary, subject to a $3,000 minimum, and you employ the person directly.
How much can I save compared with hiring locally?
Clients save up to 82% compared with hiring locally. The exact number depends on the role, the seniority and the market we recruit from.
Related Guides
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The Right Chief of Staff. The Right Seat. The Right Cost.
Tell us what you need off your plate. We’ll recruit qualified candidates from the market that fits the role.